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How to resize printables

How to resize printables

A few people have asked me about how to resize their A4 printables to fit A5 planners. So today we are going to look at how to resize printables when printing!

A lot of the printables that I stock in my store are currently A4. I find that it is a lot easier to size down than it is up. This is simply because sizing up risks stretching the image beyond its means, and lowering the quality!

This is an example of our Bee Themed Meal Planner. It is A4 originally, but we have successfully printed it in A5!

We will be looking at how to resize printables when printing on Windows

I am not a Mac user, so I cannot give any solid advice on how to do everything on Apple systems. However, general advice will most likely be the same!

Okay, let’s get started!

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Step One – Open the file you want to print

Locate the file you want to print, and open it. Make sure you know what size you want your printed copy to be (A4, A5 etc).

Step Two – Open the printing panel

On windows, you can do this by hitting Ctrl+P, or in the top menu, you will find it by going File > Print.

If you are printing from Adobe, you will also find a printer icon in the top right.

You should see this panel (or something very similar)

how to resize printables planner inserts

Step Three – Setting the paper size

This can be where things tend to get a bit confusing for some of us, but that’s okay. By the time you do this once or twice, it will be like second nature.

Click on the Properties button

how to resize printables planner inserts

You should see a section for “Paper Sizes”. Click on that and select the paper size you need.

how to resize printables planner inserts

If this is all you want to change, Hit “OK”. If not, keep on editing and hit “OK” once satisfied.

Bonus Tip: If you are printing a PDF via Adobe, you can check this little box and it will automatically adjust your file to the PDF’s size.
However, this will only work if the file is already your desired size! So always be sure to check. If you are unsure, then just assume it’s not.

how to resize printables planner inserts

Step Four – Additional Settings

There are some other settings you can use to further optimise your printout.
(Make sure that you always hit “OK” when done to save your settings. Hitting the x in the top right will discard everything you’ve changed!)

Changing Print Quality

Changing the print quality can significantly improve the look of your printout.
I almost always change this setting. Just keep in mind that the higher the setting, the more ink it will consume.

To change your Print Quality, go to the tab labelled “Paper/Quality”, then select your setting under “Print Quality”

how to resize printables planner inserts

Print all text in black

This can be extremely useful if you come across a printable that you absolutely love, but the text colours don’t suit you.

Go to “Advanced” and check the box next to “Print All Text as Black”

how to resize printables planner inserts

Additional Copies & Printing Specific Pages

Sometimes you only want to print specific pages, and/or have multiple copies.
You can do this in the main Print Panel.

Select the number of copies you want, and which pages you want to be printed.

All will print every page in the file
Current page will print the page you have selected in the example panel to the right
Pages will print the pages you want.
Say you want to print pages 1, 2, 3, 7 and 9. You would put 1-3, 7, 9 in the text box.

how to resize printables planner inserts

Step Five – Printing

Once you feel you’re all set, and your settings are what you need, you can print!

how to resize printables planner inserts

What do you do if you don’t have any A5 paper?

A5 paper can sometimes be a pain to come by if you aren’t close to any stores.
In this case, you can always print 2 pages on 1 sheet. Since an A5 page is half of an A4 page, printing 2-on-1 means that you get the A5 effect and simply have to cut it in half! (I recommend a paper cutter or guillotine, but if you don’t have one then scissors work fine!)

Printing 2 pages on one A4 is a great way to get A5 printables

To do this, simply head back into the Properties section of the Printing Panel, and on the “Printing Shortcuts” page (Where we adjusted our paper size) we can change our options.

Make sure that the paper size is set to A4 for this scenario.
Then look below the Paper sizes option. Under the section “Pages per sheet”, change this to “2 pages per sheet”.

how to resize printables planner inserts

When you print your document, it will now have 2 pages per sheet, and all you need to do is cut it in half to achieve two A5 printouts!
This is also awesome for printing anything that you don’t want to waste too much paper on!

You did it!

Now you know how to resize printables to any size you want!

If you need any further assistance, just drop a comment below and I will be more than happy to help where I can!

Enjoy your new-found skill!

Jess is an aspiring blogger, born and raised in Melbourne, Australia. After relocating to remote Christmas Island, Australia, to be with her fiance, she became a mother for the first time. As a long-time sufferer of anxiety, Jess knew that as a mother she couldn't keep letting it take control of her life. Using the power of planning, Jess has learned how to use her passion for organisation to minimise anxiety and maximise her self-worth. Now she runs her blog, Mindful Galaxy, to bring all of these lessons straight to you so that you can live your best life.

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